Portopetroli - Safety Survey

Security on work place

Security and workers' health protection have a fundamental role in the definition of corporate policies and in our firm's investments. Porto Petroli is always committed to detect the best proceedings to ensure its staff' members' security on work place, who are involved in an ongoing training and educational activity.

Porto Petroli performs all operations in coformity with the Harbour Policy Regulation, drawn up by the Harbour Office. Our firm is actively engaged to make it respected by all the staff operating inside the harbour and by on board staff, In order to improve the efficiency of security controls on ships in transit, Porto Petroli is sposoring a safety survey service, in collaboration with the Harbour Office and performed by the Italian Naval Register Group (RINA).

Aim and application field of Safety Survey

This procedure is aimed at describing in which way, by Porto Petroli di Genova S.p.A., the activity of Safety and Pollution Prevention Survey is performed.

Riferences

This procedure refers to the following rules and regulations:
UNI EN ISO 9001        Quality management systems
MI_QAE                      Integrated quality manual, ethics
                                  Ship’s information
                                   Safety survey check list
Modulo M                    Summary of deficiency record

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Definitions and achronymes

ACU Stocks
COA Trim Coordinator
COGE Financial Accounting
CON Analytic Accounting
DAM Administrative Office
DGE Head Office
ESE Accounting period
MAG Wharehouse
PER Personnel Department
PRE Headmaster's office
RM Maintenance Manager
RS Security Manager
RT Shifts Manager
SGA Environmental management system
SGE Secretariat Management
SGO Secretariat
SGQ Quality management system
SGRS Social responsibility management system
TE Electrical Technician
TM Mechanical Technician

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Generalities

The aim of “Safety and Pollution Prevention Survey” is to perform all necessary checks in order to ensure a remarkable reduction of the occurrance of emergency situations which involve environmental security and integrity. This aim is fulfilled by checking that during loading and unloading operations the fittings are fully efficient and that crew work adequately in conformity with local and international regulations, by keeping in contact with Porto Petroli's Shifts' Managers. The activity of “Safety and Pollution Prevention Survey” is meant in particular to:

Improve the coordination on board and land activities
Reduce the possibility of incidental unloading of liquid pollutants in the sea;
Reduce the possibility of detrimental gasses release in the atmosphere resulting from loading and unloading operations;
Monitor on board personnel's qulification, dealing with trading activities;;
Indicate in due time whatever situations which could compromize or reduce trading activities' security;

The achievement of the above mentioned tasks also depends on:

Performing an attentive monitoring on on board activities;
Keeping a constant contact with our company's Shifts Managers;

To achieve a good service on board personnel's collaboration and helpfulness are essential, as well as to give them all needed information about the purpose of this activity.
Likewise, in such circumnstances, Ship Agencies' collaboration proves extremely useful since all ships working inside the harbour are granted assistance by them.

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Responsibilities '

The ESE Manager (Accounting Period Manager) must verify that the before mentioned procedure is respected. The RT Manager has to manage the Safety Survey's activities in the terminal. He/She collaborates with RINA Industry inspectors. In occasion of landings following the RINA Industry visits , he/she verifies that the efficiency condition checked are kept. He/she also provides opinion on the choice of ships to be submitted to a partial inspection. The SGO (Secretariat) must inform RINA Industry daily about ships's arrival previsions. It continuously updates the list of communicated ships so that they can be submitted to a partial inspection, and consequently it informs RINA Industry and the other concerned agencies during working days.

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Description Safety and Pollution Prevention Survey

Inspection typologies

The activity concerning “Safety and Pollution Prevention Survey” includes the following inspection typoloies: complete inspection, partial inspection and routine inspection.

The COMPLETE INSPECTION includes the continuous presence of a Porto Petroli inspector on the tanker board with the purpose of monitoring all activities performed by the tanker during its stay in the wharf. The inspection cost is charged to the Shipowner.

The PARTIAL INSPECTION comprises the non continuous presence of a Porto Petroli inspector on the tanker board in order to check all trading activies performed by the ship during its stay in the harbour; the inspection costs is charged to Porto Petroli di Genova. In case the inspection is performed to verify the anomalies' resolution detected during a previous inspection, its cost is charged to the Shipowner.

The ROUTINE INSPECTION includes a non-continuous check by an inspector appointed by Porto Petroli di Genova in conformity with security, anti-pollution and operating regulations during the ship's stay in the wharf. Its cost is charged to Porto Petroli di Genova.

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Frequency of inspections planned by Safety and Pollution Prevention Survey

The occurrance of inspections performed on ships essentially depends on:
- ships' age
- outcome of ships' previous inspections

Ships' Age
It is the date in which the ship were built.

Outcome of the ship's previous inspections
Tankers can be submitted to a new inspection, different from the previous one depending on their performances during the trading operations and activities. Against the above, COMPLETE INSPECTIONS will be performed according to what explained in the following box:

Ship's age Inspection occurrance

From 0 to 5 years 24 months

From 5 to 10 years 12 months

From 10 to 15 anni 6 months

Moreover, in case that a tanker, independently of its category, modified its Shipowner, its flag, its Classification Register – even if it had already been submitted to an inspection by the Safety and Pollution Prevention Survey service, or it was detained as a consequence of PSC, or if it provoked any sea accident, the ship will be submitted to a new COMPLETE INSPECTION.
OBO ships will be submitted to a COMPLETE INSPECTION during all trading operations like all tankers older that 15 years.

Anyway Porto Petroli di Genova according to its final judgement reserves the right to perform COMPLETE and PARTIAL INSPECTIONS on whatever tanker and the costs will be borne by it. In case the inspection shows anomalies, the cost will be charged to the Shipowner.

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Compliances arising from the implementation of the inspections

All inspections will be performed by qualified staff in conformity with the criteria followed by OCIMF. The Shipowner or a preson delegated by him will have to ensure that all ship's certifications and a ship's updated technical schedule are at the inspector's disposal on board.
The ship's arrival will have to be communicated at five days' notice at least, and SGO will have to be given all preliminary information requested together with the “SHIP'S INFORMATION ” enclosure, in order to enable the performance of due inspections. At the receipt of “SHIP'S INFORMATION” according to what reported above, Porto Petroli will establish if the tanker is to be inspected and the inspection tipology. Subsequently Rina Industry and the Command of the tanker will be informed.
If the information requested with SHIPS INFORMATION will not be given in due time the ship will be submitted to a full inspection. All anomalies detected during the inspection will be reported on its “SAFETY SURVEY CHECK LIST”.
At the end of the inspection, the ship's Captain will be given an M Form - “SUMMARY OF DEFICIENCY RECORD” which reports a summing-up of the differences found during the trading operation. The ship's Captain will not be given any documentation reporting any eventual evaluation on the outcome of the performed inspection on board.
As concerns the anomalies whose settlement by crew is not considered as definitive by the inspector, the Shipowner, or a person delegated by him, will have to confirm the occurred settlement of the same anomalies and describe the corrective actions taken at least at a five days' notice since the request to port.
In five days since the end of the inspection, Porto Petroli di Genova S.p.A., based on the outcome of the same inspection, will communicate the tanker if it is submitted to an ispection on next docking and to what kind of inspection.
In case the irregularities discovered during the inspection are particularly serious and relevant in Porto Petroli's opinion, the tanker could be prevented to operate in our terminal until the Shipowner or a person delegated by him has completely settled them.
A copy of all “SUMMARY OF DEFICIENCY RECORDS” will be forwarded to the Harbour Authority.

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Executive arrangements of the complete inspection

A list follows of the stages of intervention performed by the inspectors during a complete inspection:

a) relief of the conditions of mooring;
b) before the start of the operations, registration of the agreements between ship and the terminal, audit of the principal datas regarding the work plan, the communication system and the inspection of the on board equipment;
c) during the operations, compiling of the check lists and the connected schedules;
d)at the end of the operations, before the ship's departure, compiling of the enclosure “Summary of deficiency record” and release of copy of it to the ship's Captain who will sign the above document for receipt.

The COMPLETE INSPECTION includes the check and audit the whole commercial operation, since the tanker's arrival at the port up to its unmooring.

A list follows of the arguments which are the subject of the inspection:

Ship’s information
Ship particulars
Cargo details
Cargo system
Mooring equipment
Firefighting equipment
Enviromental protection
Inert gas system
Pollution prevention
Safety management
Crew management
Crude oil washing
Cargo handling record
Chemical tank check list
Summary of deficiency record

Each point of the “Safety Survey Check list” is dedicated to the check of the various topics involving the tanker and its crew during the performance of the commercial operations, thus allowing the record of the ships operating conditions.

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Executive arrangements of the partial inspection

The Partial Inspection of the “Safety and Pollution prevention Survey” plan includes the check of some respects of the commercial operation.
It is normally caused when deficiencies are found during a Complete Inspection, but it can also be caused anomalies discovered during the ship's commercial operations performed without the Safety Survey Inspector on board.
For every Partial Inspection a “Summary of deficiency record” will be compiled following the same criteria of the complete inspection.

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Executive arrangements of the routine inspection

This inspecton typology includes the check on the commercial operations performance in conformity with security, anti-pollution and operational regulations in force in our terminal.
For each Casual inspection a “Summary of deficiency record” will be compiled following the same criteria of the complete inspection.

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Charged staff and connected qualification

The staff employed for the performance of interventions will have the proper qualifications:

professional qualification of CLC
experience at sea on tankers with the grade of Commander/Manager or Deck Officer/ Journal of Machine
good knowledge of both spoken and written English.

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Inspection supporting documentation

The documentation to be utilized for inspections includes:

Information documents: concerning the ship, its cargo and the foreseen commercial operations
check list: making a list of the checks and the inspections to be performed
Events registration sheets: reporting the dates of all perfomed operations

A detailed description of inspection supporting documentation follows.

Capitolo 1) SHIPS INFORMATION – SHIP PARTICULARS
The items in these information documents concern all general indentifying elements of a ship.
These documents, duly complied, will have to be submitted at least five days before the ship's arrival at port.
Source: INTERNATIONAL SAFETY GUIDE FOR OIL TANKERS & TERMINAL Fourth Edition -1996 – (ISGOTT)

Capitolo 2 ) CARGO DETAILS
The items in this information document concern all general indentifying elements of a ship's cargo.
This document, duly complied, will have to be given to our technician/inspector before his arrival on board.
Source: INTERNATIONAL SAFETY GUIDE FOR OIL TANKERS & TERMINAL Fourth Edition -1996 – (ISGOTT) Chapter 5

Capitolo 3) CARGO SYSTEM
The items in this information document concern all general indentifying elements of a ship's cargo.
This document, duly complied, will have to be given to our technician/inspector before his arrival on board.
Source: INTERNATIONAL SAFETY GUIDE FOR OIL TANKERS & TERMINAL Fourth Edition -1996 – (ISGOTT) Chapter 7.

Capitolo 4) MOORING EQUIPMENT
The items in this information document concern mooring conditions and emplyed equipments conditions.
Repeated controls during commercial operations are foreseen in order to monitor the mooring correctness if the ship's trim and the weather conditions change.
Source: INTERNATIONAL SAFETY GUIDE FOR OIL TANKERS & TERMINAL Fourth Edition -1996 – (ISGOTT). The referring chapter is chapter 3.5.2 “Security of moorings”

Capitolo 5) FIREFIGHTING EQUIPMENT
The before mentioned check list is aimed at the inspection of fire-fighting equipment, essential to grant security during the stay in port.
Source: SOLAS. The referring chapter is chapter 2

Capitolo 6) INERT GAS SYSTEM
The content of the check list regards the control of the operating status as well as of the conducting state of the inert gas system, referred in particular to the control of critical parameters and to the monitoring system.
Source: INTERNATIONAL SAFETY GUIDE FOR OIL TANKERS & TERMINAL Fourth Edition -1996 – (ISGOTT). The referring chapters are chapter 10 and Appendix A.

Capitolo 7) POLLUTION AND PREVENTION
The check list regards all respects of prevention of accidental pollution of the water surrounding the ship during the cargo transfer, ballast and bunkering operations.
It is compiled under the responsibility of the Ship's Command.
The referring documentation is the following :

MARPOL 73/78 – Ed. 1991 – IMO
PREVENTION OF OIL SPILLAGES THROUGH CARGO PUMPROOM SEA VALVES- 2nd Editino 1991 – IMO (con particolare riferimento al par.5)
INTERNATIONAL SAFETY GUIDE FOR OIL TANKERS & TERMINAL Fourth edition – 1996 – (ISGOTT). (con particolare riferimento al par.6)

Capitolo 8.1) SAFETY MANAGEMENT
The check list content regards the control and the preservation of safety conditions during the cargo trasfer operations.
The items which can be directly verified are listed in chapter 8 indicating the inspection date; as for the other items which need staff's involvement, in order to streamline the procedure, it must refer to the corresponding items of the Safety Check List, compiled by the Shift's Manager in collaboration with the ship's command.
Source: NTERNATIONAL SAFETY GUIDE FOR OIL TANKERS & TERMINAL Fourth Edition – 1996 – (ISGOTT) - Appendix A.

Capitolo 8.2) CREW MANAGEMENT
The information document drawn up on the basis of the crew list, includes all crew's professional qualifications and all the responsibilities linked to the cargo hadnling operations.
This sheet is compiled on the basis of the information supllied by the ship's Command.

Capitolo 9) CRUDE OIL WASHING
The content of the check list regards the control of the operating status as well as of the conducting state of the COW plant (Crude Oil Washing plant).
The plant ascertainments are performed before and during the COW operations, by employing the reports enclosed to the authorization by the Maritime Authority as referring documentation.
The check list is compiled under the responsibility of the Ship's Command.
The items in the check list are drawn from: CRUDE OIL WASHING SYSTEM – Rev. Edition 1983 IMO – Paragraph EXAMPLES OF CRUDE OIL WASHING AND EQUIPMENT MANUALS – Section 10.

Capitolo 10) CARGO HANDLING RECORD

Capitolo 11) CHEMICAL CHECK LIST
The content of the check list regards the control of the operating status as well as of the conducting state of chemical tankers.
The items in the check list are drawn from: INTERNATIONAL BULK CHEMICAL (IBC CODE) )

Modulo M) SUMMARY OF DEFICIENCY RECORD
This form summarizes all deficiencies detected during the on board inspections.

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